Procedure:

Step 1: Fill out an application form (maximum of 5 documents per application form).

Step 2: Present a valid ID upon submission of the documents to the Processing Window.

Step 3: Pay appropriate Authentication Fee (Php 100/document) to the Cashier.

Step 4: Return the duplicate copy of the receipt to the Processing Window.

Step 5: Claim the authenticated document on the release date by presenting the machine validated receipt at the releasing window.

Requirements for Authentication of Documents:

  • Birth/ Marriage/ Death Certificate or Certificate of No Marriage Record 
  1. Certification must be in security paper issued by NSO or must have been certified/ authenticated by NSO.
  • Transcript of Records and Diploma (Collegiate Level)*
  1. Certification (CAV) from the Commission on Higher Education (CHED).
  2. Certified true copies from the school.
  • Transcript of Records and Diploma (For State Colleges and Universities)
  1. Certification (CAV) from the school signed by the University registrar.
  2. Certified true copies from the school.
  • Transcript of Records and Diploma (Vocational/Intermediate/Elementary Level)*
  1. Certification (CAV) from the Department of Education (DepEd) or the Technical Education and Skills Development Authority (TESDA).
  2. Certified true copies from the school.
  • Medical/ AIDS Free Certificate*
  1. Authenticated by the Department of Health (DOH) (Applicable only for use to the following countries that requested the said authentication: Spain, Palau, Libya, Oman, Cuba, Portugal, Greece and Angola. If not included, submit the same requirements stated in Certificate of Employment/Trainings/Seminars and Baptismal Certificate.
  • Air Transportation Office (ATO) issued licensed*
  1. Authenticated by ATO.
  • Driver’s Licenses*
  1. Applicant must first secure certification from Land Transportation Office (LTO Main Branch).
  • Professional Licenses/ Board Certificates/Board Ratings/Certifications*
  1. Certified true copies must be authenticated by Professional Regulations Commission (PRC).
  • Certificate of Employment/Trainings/Seminars and Baptismal Certificate
  1. Applicant must first secure an affidavit, stating necessary factual circumstances and attaching certificates.
  2. Affidavit must be notarized.
  3. Applicant must secure Certificate of Authority for a Notarial Act signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public.
  • Other Notarized Documents
  1. After document is notarized, applicant must secure Certificate of Authority for a Notarial Act signed by the Executive Judge or Vice Executive Judge from the Regional Trial Court which issued the commission of the Notary Public.
  • Court Decisions/Resolutions/Orders
  1. Applicant must present certified true copies of the decision, resolution, or order.
  2. Applicant must secure copy of specimen of signature  of the court personnel who signed the certified copies from the Office of Court Administrator (Supreme Court).
  • Immigration Records
  1. Certified/Authenticated by the Bureau of immigration.
  • DSWD Clearance
  1. Travel Clearances for minors directly issued by DSWD.
  2. Adoption decrees must be certified/authenticated by the Regional Trial Court that issued the Decision.
  • NBI Clearances
  1. NBI Clearances for travel abroad must be issued by the National Bureau of Investigation (Green).
  • Police Clearances
  1. Police Clearance signed by the Chief of Police issued by the Philippine National Police in various police stations nationwide, usually by the police precinct which has jurisdiction over the applicant’s place of residence.
  • Barangay Clearances
  1. Clearances issued by the barangay which has jurisdiction over the applicant’s place of residence and must have been authenticated by the Office of the Mayor which jurisdiction over the barangay.
  • Export Documents
  1. Must be authenticated by the Philippine  Chamber of Commerce (PCCI), the Department of Health (DOH) or by the Bureau of Food and Drugs (BFAD), depensing on the nature of document.
  • Phytosanitary Certificates
  1. Original of the certificate issued by the Bureau of Plant industry or a certified true copy thereof.
  • Foreign Documents
  1. A Philippine Embassy of Consulate General in the country from where the document originated or by the said country’s Embassy or Consulate General based in the Philippines must have authenticated these documents.

*Transmitted directly to DFA-OCA Authentication Division under the new authentication procedure.

Reminders:

Applicant must file/claim their documents personally. Should they be unable to do so, they may send authorized representatives who may file/claim documents on their behalf. However, authorized representatives must submit the following:

  1. An Authorization letter or Special Power of Attorney from the applicant.
  2. A photocopy of the applicant’s ID bearing its  signature, and
  3. Representative’s own ID bearing its signature.

Advisory to All DFA Authentication Applicants:

Disposal of unclaimed documents after three (3) months from date of release

The public is advised that, beginning 05 March 2008, all unclaimed DFA Authentication Certificates will be disposed of after three (3) months from the scheduled date of release due to lack of storage space in the Authentication releasing area. This measures is also aimed to minimize the risk of fire hazard in the area.

Updated, got this May 20th 2013 at DFA Aseana.

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